Effortless Show Scheduling & Fill-in Management
Stop juggling spreadsheets and phone calls. Manage your weekly schedule, handle absence requests, and coordinate fill-ins all in one place.
The Old Way
- ✗Spreadsheets that are always out of date
- ✗Endless email chains to find fill-ins
- ✗Phone tag with unavailable presenters
- ✗No visibility into who's available when
- ✗Last-minute scrambles when someone calls in sick
The AirBase Way
- ✓One visual schedule everyone can see
- ✓Self-service absence requests from presenters
- ✓Automatic notifications to available fill-ins
- ✓Real-time availability tracking
- ✓Conflict detection prevents double-booking
Everything You Need to Manage Shows
From weekly scheduling to last-minute fill-ins, we've got you covered
Weekly Schedule
Visual weekly calendar showing all shows, presenters, and time slots. Drag-and-drop to rearrange.
Fill-in Requests
Presenters submit absence requests with one click. The system automatically seeks fill-ins from available presenters.
Presenter Database
Manage your roster of presenters with contact details, availability preferences, and show assignments.
Email Notifications
Automatic emails when shifts need filling, when someone volunteers, and when schedules change.
Conflict Detection
Prevents double-booking and alerts you when a presenter is already scheduled during a requested time.
Show Time Tracking
Track start and end times, monitor late starts, and keep historical records of all broadcasts.
How Fill-in Requests Work
From absence to coverage in four simple steps
Presenter Requests Time Off
Click on the show, select the date, and submit an absence request with an optional reason.
System Notifies Fill-ins
Available presenters receive an email about the open slot with details and a link to claim it.
Fill-in Volunteers
An available presenter clicks to claim the slot. First come, first served with confirmation.
Everyone Gets Updated
The original presenter, fill-in, and admins all receive confirmation. The schedule updates automatically.
Less Admin, More Radio
Station managers spend hours coordinating schedules. AirBase automates the tedious parts so you can focus on what matters.
Weekly Schedule View
Ready to Simplify Scheduling?
Join community stations who've eliminated scheduling chaos with AirBase.